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  1. It is a condition of our Public Liability Insurance that you have current Public Liability Insurance for £5 million. Therefore, please send us a copy of your current insurance certificate and, if it expires before 1st May 2017, please send us a copy of the new certificate after renewal.  If we do not have evidence that you have insurance in place, then unfortunately you will not be able to participate in OVD.
  2. If you do not have insurance and would like to take advantage of the OVD Events Insurance Policy, at a cost of £10 for the day, please check the box on the first page and include the cost in your payment.
  3. One stall site is 3 metres x 3 metres but you can hire more than one if needed.
  4. The organizers will allocate stallholder pitches based on the pitch size requested and the mix of stalls required by the organizers.  Specific pitch positions cannot be guaranteed.
  5. You will be able to set-up from 8:00 am. For safety, no vehicles will be permitted to enter the grounds after 10:15 am.
  6. At the end of the day no vehicle traffic is permitted until 5.00 pm.  All stalls must be cleared by 6.30 pm
  7. Exhibitors are responsible for removing all of their own rubbish at the end of the day.
  8. Only 4 people per stall are admitted free of charge. If you require more people than that, they will have to pay the £2.50 adult entrance fee.
  9. We do not provide tents or awnings, tables, gazebos, chairs, wet-weather protection, etc., or electricity.  Exhibitors are responsible for providing their own.
  10. Please note this is an outdoor event so be prepared for any weather! No refunds payable in the event of inclement weather.
  11. All stallholders are wholly responsible for ensuring that their stall does not pose a danger to the visiting public or other stallholders.
  12. If you need to cancel your stall booking please give us as much notice as possible.  Cancellations within 30 days of the event will not be refunded.